Executive Assistant

Position: Executive Assistant to the Country Director, Rwanda

Location: Kigali, Rwanda

Duration: 2-year minimum commitment, full-time

Note: This position is only open to Rwandan citizens

The Executive Assistant will assist the Country Director in managing administrative, operational and development related tasks. S/He will be responsible for providing confidential, complex and high level administrative assistance to the Country Director of Akilah. S/he will act as liaison between the General Manager, Regional Director, and other senior level executives. This position requires the frequent use of discretion, prudence, initiative, and independent judgment.

Essential Responsibilities:

Writing & Communication

  • Writing and creating materials such as press releases, speeches, presentations, email correspondence, donor communication, and reports.
  • Managing content and relationships across social media channels.
  • Researching compiling and summarizing a variety of informational materials for use by the Country Director; investigates various administrative matters and prepares draft reports or recommendations.

Administrative Duties

  • Including but not limited to, interfacing with staff in multiple countries, managing the CD’s schedule, organizing and prioritizing emails, creating presentations, organizing & updating contacts, placing calls & taking diligent notes, filing all correspondence & documents in their proper places.
  • Attending and participating in Executive team meetings and external meetings as required.

Development/Donor Relations

  • Assist in managing both international & in-country relationships for international by corresponding and meeting with donors and partners and managing contacts in our SalesForce database.
  • Assist in planning of logistics and hosting of campus visitors.

Project Management

  • Manage ongoing aspects of various projects and deadlines (for example, Akilah Graduation planning, Research Projects, Surveys, etc.)

Requirements for Applications:

  • Rwandan National Candidates only
  • Bachelors Degree in Business Administration, Management, Marketing or another relevant field
  • 2+ years of experience in administration in Education, NGO or other relevant setting
  • Advanced IT skills – Outlook (Advanced), Excel (Advanced), Word (Advanced), PowerPoint (Advanced), and Internet
  • Exceptional organizational and attention to detail
  • Excellent communication and interpersonal skills
  • Flexible and committed work ethic
  • Ability to handle administrative details independently
  • Ability to prioritise in situations when one is multi-tasking
  • High level of confidentiality and discretion

How to apply for the Executive Assistant Position:

Apply by sending your CV and Resume to jobs@akilahinstitute.org (Executive Assistant Applications ONLY).

Subject line must read: Executive Assistant Application.

Your cover letter should address how you fulfill the requirements of the position.

Deadline for applications:

Applications should be submitted by September 7, 2015 at 12:00pm.